Government Contractors Association

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ORCA - Contracting Tip #6

Posted by Ambalal Patel on May 19, 2011 at 11:12 AM


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What is ORCA?

ORCA is a web-based system that collects vendor representations and certifications ("reps and certs") of business information and stores that information in a common database.  ORCA’s primary purpose is to capture categories and business information of small businesses.

 Why was ORCA created?

Prior to ORCA, vendors were required to submit Reps and Certs for each individual large purchase contract award.  Now, using ORCA, a contractor can enter their Reps and Certs information once for use on all Federal contracts.  This site not only benefits the contractor by allowing them to maintain an accurate and complete record but also the Contracting Officer as they can view every record, including archives, with the click of a mouse.  Submitting these "reps and certs"is a requirement in most government issued solicitations.  

Where do I register?

ORCA is an on-line system that is located on the Internet. The ORCA site can be found by going to https://www.bpn.gov and clicking on “Online Reps and Certs Application” on the left side of the screen.  Two items are needed prior to registration: (1) An active record in CCR, (2) An MPIN from that active CCR record.

What is the difference between CCR and ORCA and why must I register in both systems?

Central Contractor Registration (https://www.bpn.gov/ccr/" target="_blank" rel="nofollow">CCR) is the primary vendor database for the U.S. Federal Government. Since October 1, 2003, it is federally mandated that any business wishing to do business with the federal government under a FAR-based contract must be registered in CCR before being awarded a contract.  In addition, vendors must maintain their CCR records annually.

 

Online Representations and Certifications Application (ORCA) replaces most of the paper based Representations and Certifications (Reps and Certs) in Section K of solicitations with an Internet application. FAR 52.204-8 mandates the use of ORCA on or after January 1, 2005.

 

CCR and ORCA are complementary systems.  ORCA reuses data pulled from CCR and pre-populates many of the required Representations and Certifications. Then, the vendor completes the remaining Reps and Certs with the understanding that with each solicitation they are certifying to current, accurate and complete information.

What is ORCAXML?

ORCAXML is a Web Services Interface that allows authorized users to obtain ORCA data via XML. The primary focus of ORCAXML is to allow our customers to do areal-time user-customized request for information on a single or a small set of ORCA records for each transaction, and return that information back to the user in only a couple of seconds.

How do I accessORCAXML?

Access to ORCAXML will be limited to qualified Government sponsored systems. Users will be required to submit an online request at https://orca.bpn.gov/miscl/orcaxmlReg.aspx.

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Categories: Contracting Tips

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